Final Details

What to bring:

Clothing – As you pack, keep in mind the Midwest can be cold and damp at this time of year. Morning and nights can become chilly so you will want to pack warm clothes but be prepared for the warmth of midday. If you plan to play sports, bring the proper attire. 

Bedding – You will need to bring your own bedding, pillow, and towel/washcloth. A limited number of these items are available upon request and for an additional fee to those flying to P4C. If you need linens and you did not request them on your registration, please email us.

Extras – Feel free to bring games that you would enjoy playing with other attendees. A Bible, notepad, and pen are highly suggested. Flashlights are a must!

Theme Dinner:

‘The Derby: The Run for The Roses’

It is the first Saturday in May. Everyone is topped with their best hat and decked in their best dress. The tension and enthusiasm is building in the air for the “fastest two minutes in sports”. It’s the party of the year, and the Who’s who of society is in attendance. But one question remains: who will win the coveted prize? The gorgeous spray of roses is to be draped over the horse, the newly crowned king of racing. Who will break the tape and win the Derby trophy? It’s a day to be remembered for sure and on a day like today, anything can happen!

This is a formal event. Please come prepared to dress accordingly.

Men Please wear a minimum suit and tie. A couple of options to consider- (1) you can wear a spring-like coat and tie or if you are adventurous and creative,(2) you can come in an outfit [including a hat] that is befitting the party of the year – The Derby. Pastels and a  seersucker suit are just a few ideas to consider.

Ladies Please wear dressy attire with a modest cut and length or if you are adventurous and creative come in a dress and hat that is befitting the party of the year – The Derby. The pastels are for sure in line with the perfect Derby outfit.

Note The web is a great place to research costume/formal ideas! Ebay, Amazon, or thrift stores often have great items for little cost.

Summit Location & Directions:

Pleasant Hill Outdoor Center
4654 Pleasant Hill Rd.
Perrysville, OH 44864

For directions visit the PHOC website or GoogleMaps.

Emergency Contact Number:

419-938-3715 [Event dates only]

Pre-Summit questions:

Check-in Time:

Please arrive between 3:30 PM and 5:15 PM to allow time for check-in. If you need to arrive sooner or will arrive late in the evening, please notify us ahead of time.

Summit Schedule:


Meals will be provided starting with dinner on Thursday evening (5:30 PM). 

  • Thursday through Saturday –  Brunch, and dinner will be served with snacks provided between meals.
  • Sunday – We will provide a sack lunch for your departure. Leftovers will be provided for breakfast. 

Food Needs:

  • If you are diabetic, you may want to bring extra snacks to cover your needs. 
  • If you have any food allergies, please notify us. Please state your full name and the items to which you are allergic. We will do our best to accommodate you. We are not able to accommodate personal food preferences such as dieting, specific desserts, etc.

Airport Arrivals & Departures:

Pick-up – If you are flying to Port Columbus International Airport (CMH), please note there may be a 2 to 3-hour wait due to the distance from the airport to the facility and the number of attendees needing transportation. Your patience is appreciated. At the airport (CMH), please be on the curb at the passenger pickup area outside the airport at your appointed pick-up time (this will be emailed to you just before the Summit). Please book your flight to arrive in the morning or afternoon of Thursday, October 26 (we ask for no arrivals later than 3:30 PM EDT). 

Departure – Please schedule your flight for departure on Sunday, October 29, to be no earlier than 4 PM ETD.

* If you have not sent us your flight information, please do so as soon as possible so we can schedule your pick-up.

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